Hit-Office is the ideal software for the construction sector

Foreman on site

Designed by and for professionals in the construction industry, Hit-Office is the management software solutions to run your business. It is the result of over 25 years of internal company software development, and understand why it is in use in many companies in the construction sector. Used by companies of all sizes, Hit-Office will seduce you with its simple, fast and efficient interface that will save valuable time in managing your daily activities. The following modules were specifically developed for contractors and installers:

Hit-Office consists of 24 modules:

Quotation module

The quotation module creates and imports specification books, it calculates the prices and allows an in-depth analysis of the offer you made. It also generates the subcontractor price requests and can provide customizable reports.

  • management tools
  • monitoring tools
  • price requests
  • subcontract management (price requests, comparison, selection)
  • invoicing
  • after-sales services
  • organization of interventions
  • individual prices and margins for an article, a resource, a job or a quote
  • various analyses

 

Project module

The project module allows you to manage your projects without effort and to examine their viability. You can analyze the projects using lists and detailed information. You can also enter the used resources to make the project’s accounts, create activities, manage subcontractors, create progress explanations with revision formulas, automatically generate purchase orders for construction sites and bill your projects directly from out this module.

  • stay on top of your project thanks to numerous reports and dashboards
  • track the project costs
  • generate activity reports
  • manage the subcontractors and to issue the intermittent invoices
  • draw up running account bills
  • price escalation formulae
  • calendar of work interruptions
  • calculation of work completion dates
  • activity and resource consumption reports
  • analysis of project costs
  • integration with the staff and purchase modules.
  • management of additional works
  • real-time tracking of the project margins

Planning Module

With this module you can schedule the project.

  • create detailed timelines of your projects
  • draw up employee work schedules and track work hours on each project
  • view the resources required to deliver the projects
  • track project progress
  • assign and track equipment resources
  • create a Gantt-chart
  • organize all teams
  • organize interventions by location, technician, date, time
  • order by qualifications, locations, etc.
  • filter by qualifications, locations, etc.
  • create new interventions

Invoicing Module

This allows you to generate your invoices by quotes, projects, a predefined payment schedule, or service interventions. The invoices are automatically stored in the company accounts.

  • get an overview of all inputs and outputs
  • order proposal
  • transfer the stock to a site
  • bill direct out of a request, a project, progress or intervention
  • link to the accounting

Staff Module

The staff module manages all staff related data including assigned equipment and recruitment pools. It also shows work hours, it can calculate productivity rates by work domains, it manages work time, the staff payment and allocates the labor costs to the projects.

  • integrated HR files
  • management of your equipment
  • management of staff training (ISO, VCA, …)
  • entry of the work hours (daily, periodically or by project)
  • employee activity reports
  • option to send the staff data to external payroll providers
  • direct link to the project module to allocate the labor costs
  • analyze the work hours by numerous criteria
  • register your staff members
  • calculate the payroll
  • manage the physical presence on a site

Purchase Module

The purchase module manages the company supply chain. It lets you send out price requests, compare prices, place orders, verify the delivery notes and cross-check them with the invoices.

  • send out price requests/ RFQs
  • place orders
  • generate a purchase order from a quote or a project resource requirement list
  • cross-check the delivery notes or supplier invoices
  • access purchase history and backorder data
  • delivery tracking
  • invoice verification
  • possibility to import a supplier catalog

Stock Module

The stock module keeps track of all items by value and quantity. Resources can be assigned to the company stock or to site stocks and can then be transferred from one site to another.

  • get an overview of all inputs and outputs
  • order proposal
  • transfer the stock to a site

Service Module

The service module manages all customer service contracts, call-outs and equipment rentals.

Accountancy

The accountancy module integrates the transactions between all the journals. It tracks the customer and supplier invoices and generates the data needed for legal compliance. It can generate automatic reminders for late payers and electronic supplier payments.

  • extract detailed financial reports
  • option to interface the software with an existing accounts package

Management accountancy

The management accountancy module is a multi-axes analytical tool embedded within the accounts module. Costs are automatically allocated to projects, equipment or payroll. Print multi-level analysis of each project and determine profits according to a range of criteria.

Electronic Payment Module

The electronic payment module handles all supplier payments automatically with a direct connection to your bank.

KPI Module

The KPI module reveals a range a performance indicators across the company. The data can be printed in table or chart format. KPI includes:

  • monthly turnover
  • company treasury
  • supplier product quality control
  • discrepancy between actual and anticipated and costs
  • you can also add custom KPIs according to your management requirements

Equipment Module

The equipment module tracks the running costs of each piece of equipment and coordinates their maintenance plans.

Rental Module

The rental module tracks equipment usage by site and shows its current location.

Trading Module

The trading module coordinates all purchases and sales.

  • send out purchase orders
  • track customer orders and manage deliveries
  • generate invoices automatically

Property Management Module

The property management module supports the whole life cycle of a project development, from the initial concept to its eventual sale.

CRM Module

The CRM module tracks all supplier, customer and potential customer correspondence.

Hit-Mobile

Hit-Mobile allows you to connect to the system by a mobile device (smartphone, tablet, etc.). View financial reports, potential customer lists, site reports, etc., when needed on site with a staff member or a customer.

Task Management Module

The task management module tracks the activity of an administrative or technical team through a simple and user-friendly interface. You can assign tasks to yourself or to other team members and track task status. This tool also provides productivity data.

Emailing

This tool allows mail merging from supplier, customer and potential customer lists.

Waste Module

The waste module tracks the waste transports.

Specification Book Module

The specification module draws up specification books for your projects.

Quotation Wizard

This wizard module allows you to generate a quote with a questionnaire. This can be used with drop-down levels specified by your questions and variables.

ISO Module

The ISO module manages the ISO procedures in line with the ISO 9001 Standard and draws up the health and safety documentation.

Custom Development

The software can be customized using the Python programming language.

Admin Module

The admin module allows multiple level access control.

Report Editor

The report editor allows you to modify the layout of the reports acording to your requirements.

Reminders

The system is able to send out notifications highlighting business events. For example: a reminder that a tender is about to close, a notification that an invoice has to be printed and so on.

Hit-SAV

This facility management tool helps you to plan your urgent missions as well as long time ago planed dates. Get an overview of all interventions, and sort them on several criteria: the type of intervention, duration, address, qualifications of your technicians and so on.
The facility management tool provides also a set of tools to help you complete the agenda of technicians quickly and efficiently.

Planning-SAV

From any location, you can view and modify the interventions of your technicians. This module allows you to plan your urgent missions as well as long time ago planed dates. Get an overview of all interventions, and sort them on several criteria: the type of intervention, duration, address, qualifications of your technicians and so on. The Planning-service module will provides a set of tools to help you to complete the agenda of technicians quickly and efficiently.

  • create a Gantt-chart
  • schedule the staff
  • organize all teams
  • organize interventions by location, technician, date, time
  • order by qualifications, locations, etc.
  • filter by qualifications, locations, etc.
  • create new interventions

Library

Thanks to various databases you may immediately start your work. They allow to wright a quotations directly after installation without first having to encode your data. The four main libraries are: 

  • The resources library
  • The price configuration library
  • The library of specification texts
  • the library of general specification texts for authors and architects