Hit-Office for installers

Hit-Office for installers allows you to manage your sites and facilities. It also offers a scheduling solution for customer service, inventory and retail.

Key features

• management tools
• monitoring tools
• price requests
• subcontract management
• invoicing
• after-sales services
• organization of interventions

Quotations

The quotation module creates and imports specification books, it calculates the prices and allows an in-depth analysis of the offer you made. It also generates the subcontractor price requests and can provide customizable reports.

• management tools
• monitoring tools
• price requests
• subcontract management (price requests, comparison, selection)
• invoicing
• after-sales services
• organization of interventions
• individual prices and margins for an article, a resource, a job or a quote
• various analyses

Project

The project module allows you to manage your projects without effort and to examine their viability. You can analyze the projects using lists and detailed information. You can also enter the used resources to make the project’s accounts, create activities, manage subcontractors, create progress explanations with revision formulas, automatically generate purchase orders for construction sites and bill your projects directly from out this module.

• stay on top of your project thanks to numerous reports and the build in dashboards
• site supervision
• track the project costs
• generate activity reports
• manage the subcontractors and their invoices
• draw up running account bills
• price escalation formulae
• calendar of work interruptions
• calculation of work completion dates
• activity and resource consumption reports
• analysis of project costs
• integration with the staff and purchase modules
• management of additional works
• real-time tracking of the project margins

Planning

With this module manages you can schedule the project.

• create detailed timelines of your projects
• draw up employee work schedules and track work hours on each project
• view the resources required to deliver the projects
• track project progress
• assign and track equipment resources
• create a Gantt-chart
• organize all teams
• organize interventions by location, technician, date, time
• order by qualifications, locations, etc.
• filter by qualifications, locations, etc.
• create new interventions

Service

The service module manages all customer service contracts, call-outs and equipment rentals.

Planning SAV

From any location, you can view and modify the interventions of your technicians. This module allows you to plan your urgent missions as well as long time ago planed dates. Get an overview of all interventions, and sort them on several criteria: the type of intervention, duration, address, qualifications of your technicians and so on. The Planning-service module will provides a set of tools to help you to complete the agenda of technicians quickly and efficiently.

• create a Gantt-chart
• schedule the staff
• organize all teams
• organize interventions by location, technician, date, time
• order by qualifications, locations, etc.
• filter by qualifications, locations, etc.
• create new interventions

Hit-SAV

This facility management tool helps you to plan your urgent missions as well as long time ago planed dates. Get an overview of all interventions, and sort them on several criteria: the type of intervention, duration, address, qualifications of your technicians and so on.
The facility management tool provides also a set of tools to help you complete the agenda of technicians quickly and efficiently.

Purchase

The purchase module manages the company supply chain. It lets you send out price requests, compare prices, place orders, verify the delivery notes and cross-check them with the invoices.

• send out price requests/ RFQs
• place orders
• generate a purchase order from a quote or a project resource requirement list
• cross-check the delivery notes or supplier invoices
• access purchase history and backorder data
• delivery tracking
• invoice verification
• possibility to import a supplier catalog

 

Stock

The stock module keeps track of all items by value and quantity. Resources can be assigned to the company stock or to site stocks and can then be transferred from one site to another.

• get an overview of all inputs and outputs
• order proposal
• transfer the stock to a site

 

Invoicing

This module allows you to generate your invoices by quotes, projects, a predefined payment schedule, usage or service interventions. The invoices are automatically stored in the company accounts.

• get an overview of all inputs and outputs
• order proposal
• transfer the stock to a site
• bill direct out of a request, a project, progress or intervention
• link to the accounting

Staff

The staff module manages all staff related data including assigned equipment and recruitment pools. It also shows work hours, it can calculate productivity rates by work domains, it manages work time, the staff payment and allocates the labor costs to the projects.

• integrated HR files
• management of your equipment
• management of staff training (ISO, VCA, …)
• entry of the work hours (daily, periodically or by project)
• employee activity reports
• option to send the staff data to external payroll providers
• direct link to the project module to allocate the labor costs
• analyze the work hours by numerous criteria
• register your staff members
• calculate the payroll
• manage the physical presence on a site

Accountancy

The accountancy module integrates the transactions between all the journals. It tracks the customer and supplier invoices and generates the data needed for legal compliance. It can generate automatic reminders for late payers and electronic supplier payments.

• extract detailed financial reports
• option to interface the software with an existing accounts package

Management accountancy

The management accountancy module is a multi-axes analytical tool embedded within the accounts module. Costs are automatically allocated to projects, equipment or payroll. Print multi-level analysis of each project and determine profits according to a range of criteria.

Custom development

The software can be customized using the python programming language.

Admin

The admin module allows multiple level access control.

Report Editor

The report editor allows you to modify the layout of the reports to your requirements.

Reminders

The system is able to send out notifications highlighting business events. For example: a reminder that a tender is about to close, a notification that an invoice has to be printed and so on.